MINUTES: April 22, 2005 Local Host Committee MEETING  

 

MEETING  DATE : April 22, 2005 

MINUTE TAKER:  Mary Reavey

 

Members Present:  Reed Johnson, Mike Higgins, Kathee Isleb, Pete Weissenfluh, Mary Reavey, Russ Schwandt, Jim Siebers, Steve Miner, Bob Lorier, Wes Little, John Meyer, Mary Hennen

Members Absent: Sue Plutschack, Mary Hlavinka, Carol Kuehn, Denise Jones, Pat Lowe, Jennifer Miller, Laura Smiley, Becky Doyle-Huber

 

FUTURE MEETING DATE:             TBD            TIME:                         MINUTE TAKER:

LOCATION:  

 

ASSIGNMENTS:  Mary R – talk to Mickey Lehman about governor address and Anistasio address

 

 

AGENDA

·         Budget            

·         Fundraising

·         Alaska

·         Key Volunteers

·         Opening Reception

·         Web site

·         Conference bag decision

 

ITEMS DISCUSSED: 

 

  1. We discussed the budget and adjustments that may be needed if the allocated dollars from IAAO change.  Specifically we noted that the opening reception for Alaska is under-funded.  We had anticipated no Wisconsin contribution for this event. 
  2. The fundraising is now a top priority.  Chair Weissenfluh is developing a plan in conjunction with Mike Dawson that will incorporate dignitaries from across Wisconsin that will allow us to include their names as “honorary” members. 

    Our efforts to solicit free tickets for host committee members has not been successful, but we may be able to get support from the airlines (especially Midwest in other areas)

    We need to fundraise about $20-25,000 prior to Alaska.
  3. Alaska – Plans are well underway.  We have a commitment from the CVB for the Harley Davision theme including cycle, clothing, cameras, gift frame.  They will also be sending a representative to work in our booth.  Discussion about using digital pictures by the committee and the feasibility will be investigated.
  4. Job descriptions for the key volunteers were drafted by John Meyer.  They will be posted on the WAAO web site.  Steve Miner will ask Joan to send a blast email to members.  We would like all applications to be sent to Mike Higgins by June 1.
  5. Opening Reception – Regardless of the support from IAAO, the committee’s first choice is a lakefront site; either Pier Wisconsin or O’Donnell Park.  The hotels should also be investigated.
  6. Web site – there was overwhelming concensus that Steve is doing an excellent job.  We did decide to make the events less specific because they are still somewhat being worked out.
  7. Conference bag:  Tina presented our 3 finalists.  The committee preference was chosen.  We will recommend that bag to IAAO and its bag sponsor.

 

 

Topics Reserved For Next Meeting:  We will make more complete plans for Alaska.  Hopefully to include a visit from the Brewer sausages at the silent auction!!